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The Ultimate Wedding Planning Checklist for the Perfect Day

wedding planning guide

Congratulations on your engagement! As you embark on the exciting journey of planning your wedding, it’s essential to stay organized and on track. To help you navigate through this bustling time, we’ve compiled the ultimate wedding planning checklist. Whether you’re planning a grand affair or an intimate gathering, this guide will ensure you cover all your bases for your special day.

12-18 Months Before: Dream Big and Set Foundations

Celebrate Your Engagement: Take time to enjoy this special moment with your partner, family, and friends.
Set a Budget: Determine how much you’re willing to spend, and remember to allocate funds for each aspect of your wedding.
Choose Your Wedding Style: Decide on the theme and overall feel of your wedding. Do you want a formal event, a casual beach ceremony, or something in between?
Draft a Guest List: Create a preliminary list of guests to get an idea of the size of your wedding.
Select a Date: Choose your wedding date, considering factors like venue availability, significant holidays, and family commitments.
Research and Book Venues: Start looking for ceremony and reception venues. Book them as soon as possible, as popular venues fill up quickly.
Hire a Wedding Planner (Optional): If you’re considering a planner, now is the time to hire one.


9-12 Months Before: Detailing Your Day

Book Key Suppliers: Secure your photographer, caterer, florist, and other essential vendors.
Choose Your Wedding Party: Decide on your bridesmaids, groomsmen, flower children, etc.
Start Dress Shopping: Begin looking for your wedding dress or outfit. Remember, alterations can take time.
Create a Wedding Website: Set up a website to share details with guests and manage RSVPs.
Plan Your Honeymoon: Start researching and booking your honeymoon.


6-9 Months Before: Getting Into the Nitty-Gritty

Order Invitations: Choose and order your wedding invitations.
Book Accommodations for Guests: Arrange hotels or other accommodations for out-of-town guests.
Register for Gifts: Set up your wedding registry.
Plan Pre-Wedding Events: Organise your bridal shower, Stag / Hen parties, etc.


4-6 Months Before: Finalising the Details

Finalise Menu and Floral Arrangements: Work with your caterer and florist to finalize choices.
Order Wedding Cake: Choose your cake design and flavours.
Purchase Rings: Select and purchase your wedding bands.
Arrange Transportation: Book cars or other transportation for your wedding day.
Buy or Rent Attire for Groom and Wedding Party: Ensure everyone has their outfits ready and fitted.


2-4 Months Before: The Home Stretch

Send Out Invitations: Mail your wedding invitations.
Plan Ceremony Details: Work on your vows, select readings, and finalize the ceremony order.
Have a Hair and Makeup Trial: Schedule a trial to finalize your wedding day look.
Purchase Accessories: Get your shoes, jewellery, and other accessories.
Confirm Vendor Details: Touch base with all your vendors to confirm arrangements.


1 Month Before: The Final Countdown

Apply for a Marriage License: Don’t forget this crucial step!
Have Final Dress Fitting: Ensure your wedding attire fits perfectly.
Create a Wedding Day Timeline: Share this with your vendors and wedding party.
Confirm Guest Numbers: Finalize your guest list and share it with your caterer and venue.
Pack for Your Honeymoon: Start packing to avoid last-minute stress.


Week of the Wedding: Breathe and Enjoy

Delegate Wedding Day Tasks: Assign tasks to your wedding party or family members.
Prepare Payments for Vendors: Organize checks or cash for payments due on the wedding day.
Get a Manicure and Pedicure: Pamper yourself a bit!
Rehearse Your Ceremony: Have a rehearsal with your wedding party.


Relax and Get Plenty of Rest: Take care of yourself and get ready for your big day.
Your Wedding Day: The Moment You’ve Been Waiting For

Enjoy Every Moment: Remember, this day is about celebrating your love. Embrace every moment, and don’t sweat the small stuff.